Agenda and minutes

The Chair welcomed all those in attendance and introductions were made.  The Chair reminded those present that the meeting was being recorded and would be made available following the meeting via the Council’s website – Click Here to View

An apology for absence was received from D. Lewis (Children’s Services).

There were no declarations of interest made at the beginning or during the course of the meeting.

The Legal Advisor to the Sub Committee outlined the procedure for the meeting, including the order of representations and the opportunities for all parties to ask questions. 

Mr Lee Morgan (Licensing Manager) presented his report and outlined the application for the variation of the Club Premises Certificate at Pontymister Welfare Bowls Club, Ty Isaf Pavilion, Pontymister, Risca.

Members were advised that the variation application sought to remove the current embedded conditions, add the outside bowling green adjacent to the pavilion for the consumption of alcohol as part of the licensing area, extend the provision of alcohol hours to 23:30 Monday-Sunday and to 02:00 on New Year’s Eve, add the provision of live and recorded music (Monday-Sunday 19:00 – 23:00 and 00:30 on New Year’s Eve), and to vary the opening hours of the premises.   It was noted that the existing club premises certificate only covers the pavilion building itself and not the bowling green, and so the variation if granted would cover the bowling green area for the supply of alcohol.

During the 28-day consultation period, representations were received from Gwent Police, the Licensing Authority in their role as Responsible Authority, Environmental Health (Pollution Team), and the Child Protection Officer, who all advocated conditions in relation to the application as summarised in Section 1.6 of the report.  Representations were also received from four local residents in objection to the application with full details appended to the Officer’s report.  The applicant had responded to the comments of the Responsible Authorities agreeing to their proposals in relation to use of the outside area and limiting of entertainment until 23:00.  The applicant had also responded to resident concerns in a letter as set out at Appendix 14 of the report. 

It was noted that following the publication of the agenda papers, supplementary information comprising of two photographs had been submitted by a local resident (Mr Leonard) to support his objections and these had been circulated to the Sub Committee in advance of the hearing.

Attention was drawn to the local policy considerations as set out in the report and to the way in which the Sub-Committee would deal with the application, together with Section 1.9 of the report which provided clarification on the way the application had been advertised, following comments received from residents. The Licensing Department was satisfied that the applicant had met their legal obligations in respect of advertising of the variation application.

The Sub Committee were referred to the recommendation set out in the Licensing Manager’s report, which considered that any potential conflicts with the promotion of the Licensing Objectives may be adequately controlled by the recommended conditions

set out in Appendix 15 and as a result the variation application should be approved.

All parties present were afforded the opportunity to ask questions of the Licensing Manager.  In response to a Member’s query on the changes applied for, Mr Morgan confirmed that the existing club footprint is limited to the pavilion building and the applicant sought to extend  ...  view the full minutes text for item 3.