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Agenda item
Caerphilly County Borough Council Car Parks Task and Finish Group.
Minutes:
Cath Forbes-Thompson (Scrutiny Manager) presented the report, which
informed the Joint Scrutiny Committee of the findings of the Joint Task and
Finish Group that was established to review car parks managed by Caerphilly
County Borough Council. The Scrutiny
Committee were asked to consider a number of recommendations made by the Task
and Finish Group as set out in Sections 3.2 to 3.6 of the report and determine
its recommendations to Cabinet ahead of its meeting on 21st September 2022.
The Joint Scrutiny Committee were advised of the extensive research and
work carried out to inform the findings of the Task and Finish Group, which had
undergone three iterations and had been specifically asked to consider car parking charges that were suspended during the COVID-19
pandemic.
The Joint Scrutiny noted details of the
members of the Task and Finish Group which were listed at Sections 5.2 and 5.3
of the report, together with the Group’s terms of reference and methodology
which were detailed in the report at Section 5.4 and agreed “To review town
centre car parking charges in view of the effects of the pandemic on the high
street economy”. The Group agreed
that the focus would be on the main towns in the county borough, namely
Bargoed, Blackwood, Caerphilly, Newbridge, Risca and Ystrad Mynach.
When the Group met, they agreed to review
available research, including reports published by Welsh Government containing
information on car parking strategies, and details of these were listed in the
report. The Group also reviewed previous
reports produced by the previous iterations of the Car Park Task and Finish
Group to see previous recommendations and work that had been carried out to
date.
The Task and Finish Group agreed to carry out a public survey of
visitors to the main town centres in the county borough
and also agreed a number of questions to be put to the business community in
the town centres. The survey was carried
out and shared via social media and by members of the Task and Finish Group, and
a very good response to the survey was received, with a total of 1545 responses
received. The Group also received narrative comments on individual experiences
since car parking charges were suspended.
A number of questions were also developed by the Group which were shared
through a separate business survey that was distributed by the Business and
Enterprise Renewal Team. The results of these surveys were set out in Section 5 of the report.
The Group also reviewed the income and costs
associated with running the car parks, and details of these were set out at
Section 5.8 of the report. It was noted
that these figures reflected the income that was generated before charging was
suspended due to the Covid-19 pandemic.
In terms of the
conclusions of the Group, they agreed that their priority was to ensure that
car parks spaces are available for visitors to the town centres when they are
needed. Members therefore suggested two
options for the Scrutiny Committee to consider, both offering a reduced initial
cost for parking for either one hour or two hours, with the overall aim to
encourage people to visit the towns whilst also ensuring turnover of spaces in
busier car parks:
·
Option 1 -
First hour 40p with subsequent hours at the existing tariff; or
·
Option 2 - First 2 hours 40p with subsequent hours at
the existing tariff.
It was noted that the other recommendations
in the report were ancillary to this main recommendation, but highlighted that
any changes to the charging tariffs would take approximately 8 to 10 weeks to
implement, and therefore Cabinet might therefore wish to consider if they wish
to extend the suspension of free parking whilst the changes are
implemented. The recommendations also
took into account the funding loss to the Highway Services budget if either
option were to be approved by Cabinet and made a recommendation for additional
funding dependent on the preferred option of the Scrutiny Committee in respect
of the initial hourly charge. The Group
also recommended that an impact report be provided to Scrutiny Committee 12
months after the implementation of the changes if approved, to review the
changes and see if they have had the desired impact.
Councillor J. Pritchard (Deputy Leader and
Cabinet Member for Prosperity, Regeneration and Climate Change) addressed the
Scrutiny Committee as the previous Cabinet Member and consultee for the report
and thanked the cross-party Task and Finish Group for the work undertaken and
their efforts in producing the set of recommendations for consideration. The Cabinet Member welcomed the proposed
options for charging at a reduced rate and viewed these as a reasonable and
balanced step towards addressing the issues raised by local businesses and
members of the public in relation to the cessation of parking charges and a
subsequent increase in vehicular movements
Councillor J.
Simmonds (Cabinet Member for Highways and Transportation) also addressed the
Scrutiny Committee and summarised the background to the establishment of the
Task and Finish Group and its various iterations and outcomes since 2016,
together with an overview of its terms of reference and methodology.
Marcus Lloyd
(Head of Infrastructure) was invited to comment on the report and he
highlighted to the Scrutiny Committee that in respect of the estimated loss of
income based on previous charging, it was unclear if parking patterns would
change as a result of a lower fee, and therefore the figures set out at Section
5.8 were estimated examples only. In
addition, he explained that any changes to the new machines would require an 8
to 10 week lead in for the software to be updated, and so if Cabinet were
minded to approve the recommendations from the Scrutiny Committee, then this
lead-in period would end very close to Christmas 2022, when traditionally free
parking is offered for the Christmas trading period. Therefore, Mr Lloyd suggested that any
changes come into effect from January 2023, and he asked Members to consider
this as an additional recommendation if they were minded to support either of
the options for a lower initial charging fee.
The Scrutiny
Committee discussed the report and a Member asked if an exception would be made
to provide blue badge holders with a lower charge for an additional hour. Clive Campbell (Transportation Engineering
Manager) confirmed that this would be the case, in that as part of the existing
tariffs, blue badge holders already have an additional hour granted on top of
whatever tariff they pay to make suitable allowances for their visit.
A Member welcomed
the re-introduction of charges to alleviate parking issues in busy high
streets, and asked if there is a grace period in place if users exceed the time
paid for by a matter of minutes. Mr
Campbell explained that the Council allow for a small element of discretion in
terms of enforcement, and that although strictly speaking, anything over the
time paid for is eligible for a penalty charge notice, civil parking
enforcement (CPE) Officers are encouraged to be proactive in terms of their
response to late arrivals. However, he
emphasised that it is far cheaper for the public to pay for an extra hour of
parking than it would be to pay for a penalty charge notice if they were to
exceed this margin of discretion.
Members asked if
the upgraded pay and display machines would be able to accept card payments
moving forward. Mr Campbell confirmed
that the new equipment had already been upgraded to accept card payments but
that these had been installed some time back and the suspension of charges had
come into effect before these machines came into operation. Therefore, the machines would need to be
commissioned and tested and any necessary adjustments to tariffs made before
they come into operation, which was the reason for the 8 to 10 week lead in
time recommended in the report. Mr
Campbell also responded to a query regarding card processing charges payable by
the Authority and confirmed this would be in the region of 5%.
Individual
Members referred to the popularity of the Twyn car park in Caerphilly town
centre and the parking issues experienced as a result, and asked if there were
any available avenues to encourage parking in nearby car parks which are
underused (such as Crescent Road car park) and whether a cheaper rate could be
introduced at these sites to encourage their use and free up the Twyn car park
for short stays. Mr Campbell explained
that encouraging people to use outer-lying car parks has been acknowledged as a
long-standing issue, and that the Authority continues to promote the long-stay
facilities which have a cheaper overall rate,
but that under the “Caerphilly 2035” programme, it is the intention to
review the parking strategy within Caerphilly Town Centre and so it is hoped
that options to address this issue can be explored going forward.
A Member asked if
the reintroduction of parking charges and the enforcement by the CPE team would
lead to a shortfall in parking enforcement resources elsewhere (such as in residential
areas). This matter was discussed at
length later in the meeting and Officers confirmed that the CPE team would be
limited to current resources and Members were reminded of the competing
pressures and demands on enforcement time, although residential parking permit
areas, town centres and car parks are given priority. It was explained that any increase in
resources would come at a cost as there is no guarantee that the income
received from penalty charges would cover additional staffing/service costs. The Member expressed concerns that CPE officers
would have to visit car parks on an hourly basis to enforce any overstays and
so their activities would be centred around town centre car parks.
The Member sought
clarification on whether consideration had been given to employing a specific
CPE team to deal solely with car park enforcement which would free up CPE
officers elsewhere to carry out day to day parking enforcement in other
areas. Mr Lloyd confirmed that the CPE
team had been introduced as a result of a detailed business case which considered
the level of income that could be accrued based on penalty charge notices. It was explained that the income was intended
to cover the costs of the service but was not meant to generate additional
income over and above these costs, and that the service was introduced around
12 months before the start of the Covid-19 pandemic, with the intention being
to review the service, income generated and staffing levels at a future
date. Mr Lloyd explained that this
remains the case going forward, but in the meantime, it was recommended that
the Authority reimplement car parking charges and review the updated position
after a minimum of 12 months to determine where enforcement resources are
needed most.
During the course
of the meeting, a Member also highlighted that the re-introduction of charges
might result in people attempting to park elsewhere for free, which could lead
to increased demand on available CPE resources, and he welcomed the proposed
review of the changes after a 12 month period, in view of the issues this could
create for residents living on the periphery of town centres.
A Member referred to the considerable level of income
generated from car-parking charges during 2018-19 (in the region of £400k) and
indicated their support for Option 2 of the report (First 2 hours 40p with
subsequent hours at the existing tariff), suggesting that this surplus could be
used to offset the increased budget shortfall.
Several other Members also expressed their support for the cheaper
Option 2 rate and were of the view that this could provide an incentive for visitors
to town centres.
In response, Mr Lloyd explained that there is a significant
backlog of maintenance regarding Council-owned car parks which will require a
large amount of funding and will exceed any available monies in the funding
pot. Mr Lloyd
emphasised the need for the Council to invest in the longer-term in regards to
its parking strategies and that it remains unknown whether
parking behaviours will change once the new charging regime is introduced. Members were advised that a cheaper rate of
parking will affect income levels, for which any surplus is invested into
highways-related aspects of the service and these costs have been discussed at
previous Scrutiny Committee meetings
Clarification was sought on the calculations
used in the projected income losses set out at Section 8 of the report if
either of the options for the new charging regime were to be approved. Mr Campbell explained that the estimates were
based on historic ticket sales for one or two hours and the projected
proportion of lost income that would be incurred. He highlighted that these estimates were
based on pre-pandemic income and that it remains to be seen whether parking
behaviours have changed since that time.
It was noted that Councillor Kevin Etheridge
had requested to speak on the report, and he was then invited to address the
Scrutiny Committee.
Councillor Etheridge explained that in his
own view, car parks within the county borough should continue to be free of
charge, and he highlighted instances in the Blackwood area, where prior to the
cessation of parking charges, local residents had experienced issues with
business employees parking in side streets, which had led to a number of
enforcement complaints being made.
Councillor Etheridge also referred to inflation levels and the cost of
living increase, and the results of the public survey where 31% of respondents
stated that free parking would encourage them to stay for longer, and he
expressed the need to keep charging to a minimum.
Councillor
Etheridge asked the Scrutiny Committee to consider an amendment to the
recommendations, for the charges to not come into effect until after the New
Year 2023 to allow for the testing of the new charging equipment, and to
demonstrate to the business community and customers that the Council is fully
supportive of high streets and town centres.
Councillor
Etheridge was thanked for his representation, with it noted that his request in
respect of an amendment to the recommended implementation period had already
been suggested by Officers earlier in the meeting as an additional
recommendation for the Scrutiny Committee’s consideration.
Having considered
the findings and recommendations of the Caerphilly County
Borough Council Car Parks Task and Finish Group, the Scrutiny Committee took each of the
report recommendations separately and voted upon each of these in turn.
It was moved and seconded that Option 1 for reducing the initial hourly
charge as set out at Recommendation 3.2.1 of the report be supported and
forwarded to Cabinet for approval. By
way of Microsoft Forms and verbal confirmation (and in noting there were 17
for, 7 against and 0 abstentions) this was agreed by the majority present.
(i)
RECOMMENDED to Cabinet
that Option 1 (First hour 40p with subsequent hours at the existing tariff) as
set out in Recommendation 3.2.1 of the report be implemented.
It was moved and seconded that Recommendation 3.3 of the report be
supported and forwarded to Cabinet for approval. By way of Microsoft Forms (and in noting
there were 25 for, 0 against and 0 abstentions) this was unanimously agreed.
(ii)
RECOMMENDED to Cabinet
the continued suspension of car parking charges until the car park ticket
machine software can be amended, estimated to be 8 to 10 weeks.
In view of Recommendation 3.2.1 (Option 1) of the report being
supported, it was moved and seconded that Recommendation 3.4 (Option 1 -
additional funding for the Highways Services budget totalling £83k to meet the
income shortfall) be supported and forwarded to Cabinet for approval. By way of Microsoft Forms (and in noting
there were 24 for, 1 against and 0 abstentions) this was agreed by the majority
present.
(iii)
RECOMMENDED to Cabinet
that in view of Recommendation 3.2.1 – Option 1 being supported by the Joint
Scrutiny Committee, additional funding for the Highways Services budget
totalling £83k as set out in Recommendation 3.4 of the report (Option 1) should
be provided to meet the income shortfall as outlined in the Financial
Implications section of the report.
It was moved and seconded that Recommendation 3.5 of the report be
supported and forwarded to Cabinet for approval. By way of Microsoft Forms (and in noting
there were 24 for, 0 against and 0 abstentions) this was unanimously agreed.
(iv)
RECOMMENDED to Cabinet
that an impact report be provided to Scrutiny Committee 12 months after the
implementation of the changes if they are approved.
An additional recommendation (3.6) was moved and seconded, for the
re-introduction of charges in accordance with 3.2.1 above to be implemented from January 2023 if approved by
Cabinet. By way of Microsoft Forms (and
in noting there were 23 for, 1 against and 0 abstentions) this was agreed by
the majority present.
(v)
RECOMMENDED to Cabinet
that the re-introduction of charges in accordance with 3.2.1 above be
implemented from January 2023 if approved.
The Chair thanked
all Members for their in-depth discussions and contributions to the
debate. He requested that the Scrutiny
Committee’s appreciation of the Task and Finish Group be placed on record,
particularly for their time and effort taken in producing the report and its
recommendations. Individual Members of
the Scrutiny Committee also expressed their thanks to the Task and Finish Group
for their efforts.
The meeting closed at 6.31 p.m.
Supporting documents: