Agenda and minutes

There were no apologies for absence received.

There were no declarations of interest received at the commencement or during the course of the meeting.

The Chair opened the meeting and introductions were made.

            The Legal Advisor to the Sub Committee outlined the procedure for the meeting and reported that Members had previously familiarised themselves with the report of the Licensing Officer and documentation relating to the premises application, together with the written representations of Responsible Authorities, and from local residents (as defined as Other Persons in accordance with the Licensing Act 2003) who were objecting to the application. 

            Before presenting her report, Mrs Kathryn Hopkins (Senior Licensing Officer) drew the Sub Committee’s attention to Appendices 10 and 11 that had been referenced in the report but omitted from the agenda pack.  It was noted that these detailed the applicant’s response and agreement to further conditions suggested by Trading Standards and Environmental Health.  With the agreement of all parties present, these documents were tabled at the meeting and all present were given the opportunity to read through them before the proceedings continued.

Mrs Hopkins then presented the report of the Senior Licensing Officer and outlined the application submitted by Cascade Youth Football Club, Duffryn Park Playing Field, Penpedairheol, for a club premises certificate which sought to permit the following licensable activities:-

Supply of Alcohol (On and Off Sales)

·         Monday to Friday 18.00 to 23.00

·         Saturday and Sunday 12.00 to 23.00

Recorded Music (indoors)

·         Monday to Friday 18.00 to 23.00

·         Saturday and Sunday 12.00 to 23.00

The Sub Committee were referred to the representations received in relation to the application and it was noted that the Police, Fire Authority, Health and Safety, Child Protection and the Licensing Authority had indicated they did not wish to make representations in respect of the application.  Members were also referred to the representations received from Responsible Authorities (Trading Standards and Environmental Health Pollution) and from Other Persons (local residents) as set out in the Senior Licensing Officer’s report.  The Sub Committee were asked to note that some of the concerns from local residents related to increased traffic and parking, but that these have no relevance to licensable activities.  Copies of the representations were attached to the report that was circulated with the agenda. 

Attention was drawn to the local policy considerations and national guidance as set out in the report and to the way in which the Sub Committee would deal with the application.  It was explained that the Sub Committee must have regard to all the representations made and to the evidence heard, and take such steps as is considered necessary for the promotion of the licensing objectives.

            All parties present were afforded the opportunity to ask questions.  A local resident (Mrs Thomas) explained that she had concerns about the licence times applied for late at night and enquired as to their frequency.  The Legal Advisor explained that this would be a question for the applicant later on in the hearing.

Mrs Morgan (local resident) referred to the application advertisement and suggested that the notice displayed in the perimeter of the playing fields would not have been easily sighted  ...  view the full minutes text for item 3.