Council and democracy > Agenda and minutes

Agenda and minutes

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Venue: Digital Meeting - Via Microsoft Teams

Contact: Rebecca Barrett 

No. Item

Recording and Voting Arrangements.

The Chair reminded those present that the meeting was being filmed and would be available following the meeting via the Council’s website – Click Here to View.  Members were advised that voting on decisions would take place by way of roll call. 



Apologies for Absence


Apologies for absence were received from Councillors J. Bevan, D. Cushing, W. David, D. Harse, D.W.R. Preece (Chair), Mrs D. Price and W. Williams.



Declarations of Interest.


There were no declarations of interest received at the commencement or during the course of the meeting.



Licensing Act 2003 - Statement of Licensing Policy. pdf icon PDF 243 KB

Additional documents:


The Licensing Manager presented the report, which informed Members of the necessity to review the Statement of Licensing Policy and the result of consultations carried out, and sought the views of Licensing Members prior to its presentation to Council for approval.


The Licensing Act came into force on 7th February 2005 and requires the Authority to publish a Statement of Licensing Policy to determine how applications would be considered.  The Authority is required to review the statement every five years. The current Policy was published in January 2016.  The Council must therefore review the current Policy and, based upon the results of consultation undertaken, approve a revised Policy for publication in January 2021.


Members were advised that the Authority has conducted a review of the Policy and consulted with responsible authorities detailed under the Act, for example:  Police, Health Board, Fire Authority, Child Protection Officer, Environmental Health, Trading Standards and Planning.  All existing licence premises licence holders and holders of club premises certificates in the borough were written to informing them of the consultation.  In addition, residents and businesses throughout the Caerphilly Borough were invited to comment by accessing the Council’s website during the consultation period from 14th August to 9th October 2020.


Officers outlined the Guidance that the Council in accordance with Section 182 of the Act must have regard to when preparing a revised Policy, and where appropriate, this has been reflected in the Council’s revised Policy, together with a number of legislative changes that were detailed in the report.  The format of the Statement of Policy has been reviewed via the Gwent Licensing Forum and amended to align with neighbouring Licensing authorities within the Gwent region, which share the same local health board and police force area to bring about a consistency of approach  The proposed changes were outlined to Members for their comments and set out in Sections 5.5 to 5.8 of the Officer’s report, with Members also referred to the Statement of Licensing Policy and the Licensing Authorities model pool of conditions appended to the report.


During the course of the ensuing debate and in response to Members’ queries, Officers confirmed that two comments had been posted on the Council’s website during the consultation period and some general enquires had been received from licensees regarding the Policy, but assured the Committee that no adverse concerns had been received from consultees.  Members were advised that Responsible Authorities took part in the pre-preparation of the revised Policy and that Gwent Police and the Local Health Board had both confirmed that they were satisfied with the revisions.


Members suggested that it would have been useful to view the current Policy with the suggested revisions included as track changes in order to easily identify the alterations.  Officers explained that on this occasion, it was not possible to reflect the changes in this way, as the entire format of the Policy had been amended to align with neighbouring authorities, and therefore any changes would not be easily identifiable  ...  view the full minutes text for item 3.